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5 minute read
20 Dec 2023

How to choose an automatic transcription tool

Choosing the right transcription tool. In our fast-paced world, sharing information across platforms is crucial, but it can be challenging. Discover the power of accurate and efficient transcription, converting spoken words into written text. Automatic transcription software, utilizing advanced technologies like machine learning, enhances accessibility and productivity. With numerous transcription tools available, learn key factors to consider when selecting the ideal solution for your needs.

Agenda

What to consider when choosing an automatic transcription tool

Knowing what to look for in these service providers can help you save both time and money. Some important aspects to consider are:

Accuracy level

When looking for a transcribing service, one of the most important factors to consider is accuracy. Like any other service, you may not know who the greatest in the field is unless you try them.

You should ascertain  the accuracy capabilities of transcription services to ensure that the exact data is captured hence better readability.

Cost

It is critical to examine how much transcription will cost your company. Most transcription service pricing is tiered based on the options you select. Some service providers may provide subscriptions, while others may provide a pay-as-you-go arrangement. 

The transcription fees ought to be affordable to you and within your budget. There are occasions when you can get inexpensive transcription services. While you may want to use these providers to save money, look into why their rates are so low. 

Ease of use

The simplicity of use is a key factor to take into account when selecting an automatic transcription tool. The application should have an easy-to-use user interface that makes it simple to upload files, manage them, and obtain transcripts. Look for functions like drag-and-drop support or simple upload procedures for digital accessibility. 

Language support

The ability to communicate in several languages is advantageous for reaching out to additional markets. Expansion is inevitable for any growing company, it only makes sense to provide content in many languages to increase your product or service outreach.

Privacy security

Security is now a primary responsibility of any business. You must be well aware that the transcription service providers place a high priority on security.

Most recordings that require transcription contain sensitive material, such as medical information or business discussions. To prevent data leaking, your files must be handled securely.

Ensure that your data is secure during transfer, processing, and storage. Make sure your transcribing service provider has a confidentiality agreement in place.

Customization options

The requirements for each transcription task are different, therefore it’s critical to pick a tool that provides customization choices to fit your demands. Search for tools that let you change transcription preferences including speaker identification, preferred punctuation, and formatting styles. Flexible customization options let you adjust the output to your preferred format and transcription style.

Integration with other tools 

In your process, take into account how well the automatic transcription tool works with the other products. Your transcription process can be greatly improved by integration with well-known productivity and collaboration applications, such as Microsoft Office, Google Workspace, project management programs, or video conferencing platforms. 

Transcription tools have undoubtedly revolutionized how we convert audio or video recordings to text, providing unparalleled accuracy and efficient transcription solutions.

In this section, we will explore some of the most widely used and acclaimed transcription tools in the market, highlighting their key features, pricing, and limitations.

Amberscript

Amberscript is a potent automatic transcription tool that produces extremely accurate transcriptions by combining state-of-the-art speech recognition technology with human editing. It is adaptable for a variety of applications because it supports a large variety of audio and video formats.

Amberscript’s user-friendly interface makes it simple to upload and manage files, and the program also has tools for group editing that are useful for teams. Amberscript provides both manual and automatic transcribing services, but its automated transcription service is renowned for its affordable prices and speedy response. The manual transcribing service can, however, be a little pricey, so keep that in mind.

Rev

With the use of human transcriptionists and automatic voice recognition technology, Rev is a well-known transcribing service. High accuracy is guaranteed by using this hybrid strategy, which also maintains competitive pricing. 

Rev has short turnaround rates and frequently provides transcripts in a matter of hours. The service offers extra features like captioning and language transcription in addition to supporting a large number of file formats. Rev’s user interface, however, could be viewed as less user-friendly when compared to some other applications.

How to choose the right tools for your need

Given the overwhelming amount of transcribing tools available, each choice has its pros and cons. How can you be certain that you choose the best solution for your needs when there are so many possibilities available?

Different factors come into play while selecting the perfect tool for you, it’s best to keep the following factors in mind:

  • The size of your transcription project
  • How important is accuracy to your transcription needs?
  • Is the platform user-friendly?
  • The duration is taken to complete the task 
  • How critical are data security and confidentiality for your transcriptions? 
  • Does the project require to be translated into multiple languages?
  • Your cost estimate for services rendered 
  • How vital is integration with other tools in my existing workflow? 
  • Do you need customization options for specific formatting or style requirements?

Amberscript: How it helps

Amberscript is a software package that utilizes modern technology to help you translate your audio and video recordings to text. Here’s a step-by-step description of how Amberscript works:

1. File Upload

To get started, upload your audio or video files to the Amberscript platform. Files from your computer or online storage providers can be readily uploaded.

2. Selection

Select your language and audio preference. Also, select whether you want a transcript for your audio or subtitle according to your preference.

3. Automated Speech Recognition

Amberscript transforms your audio or video footage into written text using sophisticated automatic speech recognition technology. With astounding accuracy, the algorithm converts spoken words into text.

4. Editing and Review

After the transcription is completed, you can update and examine the text. Amberscript includes a simple editor where you may make mistakes, add punctuation, and make any other necessary changes to the transcript.

5. Export and Integration

You will receive an email once the file is done. When you’re finished reviewing the transcript, you can save it in a variety of formats, including Microsoft Word, PDF, and plain text.

Amberscript also offers integration options, allowing you to smoothly transfer transcripts from one program or platform to another in your workflow.

Are you ready to streamline your transcription process? Try Amberscript now for fast, accurate, and efficient transcribing. Start your free trial or discover more about our pricing plans by clicking here.

The value of automatic transcription software cannot be ignored.

Automatic transcription software provides numerous advantages in a variety of businesses and professions.

Amberscript stands out as a highly recommended automatic transcription tool. It is a fantastic option for people and businesses who need precise and effective transcriptions because of its cutting-edge technology, user-friendly design, and comprehensive features.

By choosing Amberscript as your transcription tool, you are choosing quality and investing in sustainable productivity. You will not be disappointed!

Frequently asked questions

  • Can I burn the subtitles directly onto my video?

    If you have exported the transcript as a SRT, EBU-STL or VTT file, you can easily burn them onto your video using video-editing software.

  • Can I change the position of the subtitles?

    That needs to be done using a video editor like VLC. Go to Tools > Preferences [CTRL + P]. Under Show settings, select the option that says All to switch to the advanced preferences. Navigate to Input/Codecs > Subtitle codecs > Subtitles. Under Text subtitle decoder set, the Subtitle justification to left, right or center.

  • How do I order translated subtitles?

    To order translated subtitles, you can upload your file like you would normally do. You can then select manual subtitling. Once you have selected this, an option will appear where you will be able to select the language the subtitles need to be translated to. If the language that you want is not one of the options you can contact us through our contact form.

  • What subtitle file formats are supported?

    Our software allows you to export the transcript from the video or audio file as an SRT, EBU-STL or VTT file.

  • How do I generate captions?

    You can generate captions automatically using Amberscript. Our software allows you to export transcription based on audio/video files as SRT, EBU-STL or VTT files, which can easily be inserted into a video-editor. Want to know more? Here is a step-by-step guide.

  • How do you keep my files secure and confidential?

    Amberscript’s IT infrastructure is built on the server infrastructure of Amazon Web Services located in Frankfurt, Germany. All data that is processed by Amberscript will be stored and processed on highly secured servers with regular back-ups on the same infrastructure.

  • In which formats can I export my subtitles?

    Our software allows you to export the transcript from the video or audio file as an SRT, EBU-STL or VTT file.

  • What is the price?

    For our prices, please refer to our pricing page.

  • What is the turnaround time?

    Our state-of-the-art speech AI delivers results in less than an hour (depending on the size of the file, it can take only takes a few minutes). Just upload your audio into our system and we will notify you as soon as the file is ready! if you would like to learn about turnaround times for our manual subtitling services, click here.

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